Administrative Associate - 73503
Administrative Associate Earth System Science & Geological Sciences
This position supports the academic and research activities of faculty, staff and students of two academic departments in the School of Earth, Energy and Environmental Sciences. You should like a lot of variety in your work and enjoy interacting with a wide range of people. We are looking for someone who is highly organized, extremely detail-oriented, and has an enthusiastic can-do attitude and pleasant demeanor. Good communication ability, flexibility in a teamwork environment, and the ability to juggle multiple priorities are all important skills for this position. Office hours 7:30-4:30.
Some of the duties of this position are:
- Prepare purchasing requisitions, with attention to funding terms and conditions
- Prepare complex travel reimbursement transactions
- Assist with arrangements for repairs, work orders and other operational functions
- Manage purchasing card and travel card as verifier and account reconciler
- Be responsible for all package shipping and receiving, including notifications and special arrangements as needed
- Oversee printer and copy machine operations, troubleshooting as needed
- As needed, support department activities such as meetings, seminars and classes with scheduling, vendor, and other logistical requirements.
- May be asked to work in different office setting occasionally to support other administrative staff
- Act as Petty Cash Custodian
- Assist with office errands as needed
Education & Experience:
High school diploma and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
- Excellent verbal and written communication skills, with a diverse range of people
- Excellent planning and organizational skills.
- Ability to take initiative and ownership of projects.
- Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
- Ability to multi-task, adapt to changing priorities and meet deadlines.
- Ability to work as a team to share support of two academic department groups
- Stanford work experience
- Experience working with Stanford systems (Oracle)
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, and sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
The School of Earth Energy & Environmental Sciences
The Stanford School of Earth, Energy & Environmental Sciences (SE3) develops the knowledge and talent to understand the workings of the planet and to help solve resource and environmental challenges. This position supports teaching and research activities in two departments in the School Earth System Science https://earth.stanford.edu/ess and Geological Sciences https://earth.stanford.edu/gs
Experience a culture of excellence
As one of the worlds premier research institutions, Stanford University has launched hundreds of initiatives solely for the betterment of humanity. Here, we are committed to fostering a workplace culture that promotes diversity, collaboration and professional growth. We offer career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: School of Earth, Energy & Environmental Sciences
Job Code: 4103