| The Geological Society of America Foundation seeks a fulltime Office Manager / Corporate Secretary for their Boulder, Colorado location. |
Primary areas of responsibility of the Office Manager:
Financial Operations of GSAF
Operations: o Develop and administer the Foundation operating budget in consultation with the Foundation President. o Manage and implement the Foundation’s accounting functions and operating disbursements. o Process the payroll. o Prepare and distribute financial statements to staff and the Finance Committee. o Assist in the annual audit of GSAF books. o Prepare information and records for tax filings. o Maintain a procedures manual for all Financial Edge duties and required end of month/end of year tasks. o Maintain legal and ethical integrity of Foundation operations in consultation with the Foundation President, as well as the accuracy of business, financial records, and documents. Fund management: o Prepare and send communications and disbursements to the participants of a Pooled Income Fund. o Maintain the financial records for all funds managed by GSAF. o Prepare and distribute quarterly, semiannual and annual financial statements for funds related to GSA Sections and Divisions and for donors with interests in the performance of specific funds. Contributions: o Post all contributions to the general ledger (from Raisers Edge to Financial Edge, GSAF’s donor management databases). • Support other Foundation staff as needed.
Financial Transactions between GSA and GSAF
• Develop the transfer budget in collaboration with the Foundation President, the GSA Executive Director, and other key personnel. • Oversee and process the transfers to GSA of restricted and unrestricted income, and other expenses due to GSA.
• Support the activities of the Board by assisting in the development of agendas for regular and special meetings in consultation with the Foundation President, and preparing and distributing materials. • Take minutes of the meetings of the Board of Trustees. • Sign Foundation governing and legal documents as required by law.
Other Essential Duties and Responsibilities
• Assist Foundation staff with regard to special events, committee, and public/donor relations activities, including planning, preparation and implementation that may include Annual Meeting and Campaign activities.
• Report to the Foundation President • Minimal supervision • Supervise office assistants and clerical personnel