Administrative Associate - 74000
Administrative Associate - Geophysics
Are you capable of providing complex administrative or operational support with minimal supervision? Do you have experience scheduling, coordinating, and overseeing conferences, seminars, and major events for a university or organization? Do you have excellent customer service skills? The Geophysics Department in the School of Earth, Energy, and Environmental Sciences is seeking a full time Administrative Associate to support the academic and research activities of a very active research group and two affiliates programs. The ideal candidate will be highly-motivated, organized, customer-service forward, and detail-oriented. The successful candidate will have an enthusiastic can-do attitude and pleasant demeanor, and the ability to interact well with our current administrative team, faculty, and students in a culturally diverse environment.
Responsibilities include preparation and verification of a high volume of reimbursements, purchasing card transactions, and lab supply orders; management of the travel arrangements and calendar of faculty; assisting with event and meeting planning, logistics, and on-site activity; creating/editing web content, and supporting department activities as needed.
High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills, and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent planning and organizational skills, as well as attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Familiarity with Stanford University systems, policies, and practices.
- Proficiency with Microsoft Office applications (Excel, Word) and web content management, and demonstrated ability to learn new computer systems and applications.
- Experience with event planning.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
The School of Earth, Energy, & Environmental Sciences
The Stanford School of Earth, Energy, & Environmental Sciences (SE3) develops the knowledge and talent to understand the workings of the planet and to help solve resource and environmental challenges. The School includes a range of disciplines in geosciences, Earth system science, and energy resources engineering, and includes both disciplinary and interdisciplinary educational programs at the undergraduate and graduate levels.
The Department of Geophysics
Geophysics (GP) is a field that integrates geology, mathematics, and physics in order to understand how the Earth works. Geophysicists study Earth processes through a combination of laboratory experiments, computational and theoretical modeling, remote imaging, and direct observation.
Experience a culture of excellence.
As one of the worlds premier research institutions, Stanford University has launched hundreds of initiatives solely for the betterment of humanity. Here, we are committed to fostering a workplace culture that promotes diversity, collaboration and professional growth. We offer career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: School of Earth, Energy & Environmental Sciences
Job Code: 4103