Cal Poly, San Luis Obispo
Administrative Support Coordinator II
Department: CSM-Physics (115500)
College/Division: CSM-College of Science & Math
Salary Range: $3,115 - $5,060 per month.
***THIS POSITION IS OPEN UNTIL FILLED***
The Physics Department is a major academic unit within the College of Science and Mathematics, and is one of the largest Physics departments in the CSU. Its primary purpose is to offer courses which are required by other technical/science majors such as Engineering, Architecture, Biological Sciences and Agriculture, as well as courses which satisfy GE requirements for other majors. Most courses have laboratory components. The Department offers two Physics degrees, the BS and the BA, with a total of about 180 majors and offers three minors in Physics, Astronomy and Geology. The Department teaches courses in Astronomy, Geology, Physics and Physical Science. The Department is composed of a rotating Chair, 21 tenured faculty, 11 tenure-track faculty, 15 full-time lecturers, and 5 part-time faculty (which varies), and 4 faculty volunteers. The Department has clerical and administrative support provided by two positions, technical support for labs and shops provided by 3 positions, and about 40 student employees working as tutors, graders and research assistants.
The purpose of this position is to provide administrative support to the Department primarily in the areas of Academic Personnel, Budget, Curriculum/Enrollment, and in general overall operations. The position provides continuity of operations with respect to the Department, College and University goals in the context of rotating Department and Committee Chairs. It is essential that the person in this position provides a welcoming and helpful environment for department visitors as this position is responsible, while working in coordination with the department's other support staff, for providing procedural and general support to students, parents, faculty, and alumni. Incumbent operates independently within the general guidelines established by the Department and has significant autonomy and decision-making responsibility.
NOTE: To view the full position description including all the Duties and Responsibilities click here
Minimum Qualifications (Staff Only):
High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
Excellent ability to provide administrative coordination in a wide variety of department matters: budget, personnel, facilities and overall department operations.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Knowledge of and ability to perform business math, analyze budgetary data, and make accurate projections requiring some reasoning.
Demonstrated ability to track, project, monitor, advise, and/or oversee departmental budgets.
Comprehensive and detailed knowledge of or the ability to quickly learn department, college, and university policies and procedures, regulations, and precedents with the ability to independently develop, interpret, communicate, and apply these policies and procedures, particularly in the areas of fiscal management and academic personnel but extending to all aspects of the department's mission, goals, and associated activities.
Excellent ability to work independently, and plan, organize, coordinate, and perform mainly long range activities while responding to a broad range of varying needs as they arise. Ability to establish multiple priorities and conceive and manage own projects.
Ability to identify, examine, and analyze a problem and produce a creative and workable solution.
Outstanding language skills to communicate effectively, orally, electronically, and in writing with faculty, staff, students, parents, the general public, and the media.
Excellent ability to write clear and informative memos, letters, reports, and directions with a thorough mastery of English grammar, punctuation, and spelling.
Ability to use negotiation and persuasion skills to achieve results and expedite projects and ensure faculty and staff cooperation in departmental, college, and university expectations while maintaining a professional, welcoming, and supportive demeanor in a deadline driven environment with constant interruptions.
Ability to use tack and diplomacy to handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Ability to anticipate departmental needs and independently identify issues that need action, to make independent decisions and exercise sound judgment, and to proceed towards creative solutions.
Excellent ability to adapt to changing policies, procedures and technology and the ability to learn to use mainframe applications independently by reading manuals and/or from formal training.
Excellent computer skills and proficiency with a variety of computer applications, including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Ability to operate standard office equipment such as: photocopiers, printers, facsimiles, scanners, multi-line phones, and 10 key calculators.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
Knowledge of campus business applications: PeopleSoft, Human Resources, Financial and Student Administration: Polydata Dashboard, Advancement applications, Cal Poly Jobs, Student Pay, Corporation BOE, Office Max, and other campus software applications.
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Review Begin Date: 05-17-2017
Requisition Number: 104453
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency