Advertised Summary Job Description: Reporting to the Director of Academic Administration and Finance (DAAF) and working closely with the Director of Undergraduate Studies (DUS), the Undergraduate Academic Program Manager is the only administrator on site and independently manages the day-to-day operations and maintenance of the Department's Morningside administrative office, classroom space, labs and instructional supplies. He/she is responsible for overseeing the use of the Department's rock and mineral collections for research, study, and classroom instruction. He/she provides a broad range of academic program support to faculty, students and University administration to ensure smooth operation of the department's undergraduate program as well as their graduate classes conducted on the Morningside campus. He/she works to maintain the high standards of the program and to make the Department a welcoming and rewarding place for all of its students.
Requires occasional trips to the Lamont campus in Palisades, New York.
DUTIES AND RESPONSIBILITIES
Student and Academic Administration -Works closely with the DUS, the Registrar's Office, Columbia College, Barnard College and Columbia School of General Studies to administer the department's undergraduate program -Assists with curriculum development and assessment of current curriculum and course plan to ensure the program fully meets the educational needs of all students -Advises undergraduate students on program planning, course selection, and research opportunities; tracks student progress towards program completion; conducts ongoing program-evaluation activities; and provides other support to the DUS, as needed. Brings problems and concerns to the attention of the appropriate administrators and advisors and actively works to help resolve them -Responsible for the collection and maintenance of department academic records and files, including confidential data. Maintains academic online systems and department database of student and alumni records -Compiles and analyzes current and historical department data and prepares customized reports, charts, and figures to assist Chair, DUS and faculty committees -Plans and executes department events and special initiatives for the enrichment and development of the undergraduate majors and concentrators. Compiles and disseminates weekly newsletter for students w/ events, program and degree deadlines, and training & job opportunities -Develops outreach efforts aimed at growing and expanding the undergraduate program, including program awareness, student recruitment and alumni development
Collections Management -Oversees the preservation and management of the department's collections of minerals, rock samples and thin-sections, books, maps and antique instruments and equipment -Maintains organization of all specimens in the collection with appropriate, thorough identification -Maintains relational database of teaching samples and specimens to facilitate their use -Manages use of samples for classroom instruction and research by faculty, teaching assistants and students
Operations Management -Monitors operational functionality and safety of Schermerhorn office, classrooms and laboratories. Controls access to department space. -Serves as an on-campus resource for all inquiries during business hours -Works closely with the Graduate Program Manager on course scheduling and assigns classrooms for department courses. Handles all requests for one-time or short-term use of Department space on Morningside -Responsible for inventory, ordering, maintenance and management of teaching and lab supplies and equipment -Prepares and submits work orders to CU Facilities for routine maintenance, repairs and special projects -Hires and supervises work-study students performing general office assistant duties
Additional duties as assigned.
General Minimum Qualifications: Bachelor's degree or equivalent. 2 years of related experience.
Additional Specific Minimum Qualifications: Superior verbal and written communication and organizational skills required. Initiative, discretion, tact, and the ability to prioritize and work under pressure without supervision required. Must have strong interpersonal skills and be able to communicate effectively and tactfully with faculty, students, staff and visitors. Ability to coordinate and prioritize a demanding schedule and a diverse portfolio of responsibilities. Computer proficiency required. Experience with Microsoft Word and Excel required.
Preferred Qualifications: Bachelor's degree or equivalent in Earth or Environmental sciences and 3 years of relevant job experience preferred. Experience and familiarity with rock and mineral samples. Prior experience in an academic environment and knowledge of University academic systems and procedures strongly preferred. Advanced degree in the Earth or Environmental sciences with an emphasis on geology is desirable. Experience managing, handling, and inventorying specimens. Experience with relational database applications and website software (e.g., FilemakerPro, Drupal) a plus.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175206
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.