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Purchasing Assistant (Fixed Duration/Temporary)

University of Washington

Details

Posted:

December 24, 2020

Location:

Seattle, Washington

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Salary:

Open

Type:

Full Time

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The Applied Physics Laboratory, University of Washington (APL/UW) is a premier center for research, development and advanced education in science and engineering. APL/UW was formed in 1943 at the request of the U.S. Navy to bring university resources to bear on urgent WWII defense problems. From a wartime beginning focused on effective torpedo exploders, APL/UW initiated acoustic studies and oceanographic research programs to understand how variations in the ocean environment affected the performance of Navy systems. Decades of acoustic and oceanographic studies yielded an understanding of the world's deep oceans.

Today our scientists and engineers make important contributions to understanding the earth's climate cycles with satellite and in situ sensing of ocean winds, currents, and air-sea fluxes; observations of Arctic sea ice, its variations and effects on mid-latitude oceans; and ocean tomography that reveals how the abyssal ocean mixes and sequesters carbon. APL-UW continues to lead research in the basic and applied physics of sound—from sonars used to probe the geology of the deep ocean floor to hand-held high-frequency focused ultrasound devices to image and stop internal bleeding without surgery.

APL has an outstanding opportunity for a Purchasing Assistant (Fiscal Specialist 2). This is a Full-Time, Temporary position with an anticipated duration of one year.

The Purchasing Assistant processes requests to purchase supplies, services, and equipment used to support our research and administrative departments.

Examples of these duties include:

Evaluate incoming transactions for completeness, ensuring adequate relevant documents are included. Process transactions submitted, and track their progress, using the Laboratory’s Purchase Request system and the University’s purchasing system.

Process Procard transactions including review and reconciliation of those submitted by others. Identify and escalate issues as appropriate.

Identify and research procurement, vendor, and payment issues; resolve or escalate issues as appropriate. Follow established APL and UW procedures to ensure compliance with policy.

Process and track requests for reimbursement from Laboratory members in the Laboratory’s and UW’s systems.

Assist with supplier management and administrative system cleanup.

Minimum Qualifications:

Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college level accounting.

Equivalent education and/or experience may substitute for these requirements.

Strong skills using computer systems

Desired Experience:

Prior experience with procurement, purchasing, or invoice payment processes

Prior experience with UW systems (ARIBA, JP Morgan PaymentNet, MyFD) is preferred but not required. Training and onboarding to APL and UW systems and procedures will be provided.

Demonstrated effectiveness communicating information through spoken and written word

Prior experience with federal and state policies that govern procurement on contracts and grants.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates

“Onsite work” in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.

Internal Number: 185779

About University of Washington

Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.

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Purchasing Assistant (Fixed Duration/Temporary)

University of Washington

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