Research Administrator 3 Job Code: 4483 Job Grade: I Exemption: Exempt
The Stanford School of Earth, Energy & Environmental Sciences (SE3) develops the knowledge and talent to understand the workings of the planet and help solve resource and environmental challenges. Geophysics is a field that integrates geology, mathematics, and physics to understand how the Earth works. Geophysicists study Earth processes through a combination of laboratory experiments, computational and theoretical modeling, remote imaging, and direct observation.
The Department is seeking an experienced Research Administrator (RA) to join our collaborative team. The RA will play an integral role in supporting faculty, students, and postdocs in their innovative research. The RA will be responsible for managing faculty portfolios, including all tasks associated with pre- and post-award sponsored research activities. The ideal candidate will have a minimum of five years' experience managing research awards and budgets; a strong customer-service ethic; be detail-oriented; be an excellent communicator; be creative and resourceful; and have the ability to juggle multiple priorities and deadlines. We are looking for someone to interact well with our current administrative team in a culturally diverse environment.
Your Responsibilities may include:
Initiate, complete, and submit contract and grant proposals on behalf of Principal Investigators (PIs) to the University's Office of Sponsored Research (OSR).
Develop, prepare, revise, and finalize project budgets, and prepare budget justifications, obtain cost-sharing commitment and support
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise on new regulations.
Collaborate with Office of Sponsored Research to ensure awards are set up correctly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aids.
Manage contract closeout process and audit inquiries.
Monitor and advise PI on the entire financial portfolio.
Serve as a resource on the subject area to principal investigators and staff
* - Other duties may also be assigned
To be successful in this position, you will need:
Education & Experience:
Bachelor's degree and five years of job-related experience, or a combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Expert knowledge and fluency of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS).
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
In addition, our preferred requirements include:
Knowledge or ability to learn Stanford administrative systems and policies
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching, and clinical missions.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Location: School of Earth, Energy & Environmental Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.