This is a 3-year fixed term position and is posted at Assistant Collection Manager 1 and 2 level.
Stanford Libraries and the Doerr School of Sustainability Geoscience Specimen Collection are seeking a full-time Assistant Collection Manager (3-year term) to perform a variety of tasks and functions in support of the long-term preservation, enhancement, and access to a significant collection of rock, mineral, fossil, and other geological specimens housed in the Doerr School of Sustainability.The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.
About the Geoscience Specimen Collections:
The Geoscience Specimen Collections include a wide variety of rock, mineral, fossil, soil, water, and other geological samples, and associated field notes, maps, publications, and other metadata. The collections date back to the founding of Stanford University and have continued to grow through the research of Stanford's faculty, students, and staff, and are global in scope. The collections are housed within the Doerr School of Sustainability and serve as important and irreplaceable research infrastructure that support the school's education and research mission to generate knowledge, innovate, and drive impact for a sustainable future.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About the Position:
The Assistant Collection Manager reports to the Geoscience Specimen Collection Curator and Manager and will work closely with faculty and collections staff to complete a detailed inventory and relocation of the collections into a new facility. The Assistant Collection Manager will be responsible for overseeing aspects of this work including but not limited to packing, rehousing, and relocating collections, digitizing specimen data and metadata, developing workflows and protocols, assisting with supervision of student workers, and providing collections access to staff, students, and researchers.
This position is based at Stanford University's main campus. Work will be conducted on-site Monday through Friday during standard business hours unless otherwise arranged in advance. Work may also be conducted one to two days per week at an off-site storage facility. This position is a three-year term position with the possibility of extension.
CORE DUTIES:
At the Assistant Collection Manager 1 level:
Inventory, rehouse, organize, and relocate existing collections.
Catalog, and perform data entry into a relational database, photograph and otherwise document specimens in the collection.
Georeference locality information.
Oversee the processing of incoming specimens and outgoing loans.
Respond to inquiries and provide collections access and assistance to Stanford faculty, students, and visitors.
Assist with the development, implementation, and maintenance of collections protocols and workflows.
Assist with the design and implementation of exhibits.
Assist with the training and supervision of student workers.
Lead tours and/or give demonstrations/workshops on collections resources.
Help maintain departmental files and other collections-related documentation.
Other duties as assigned.
In addition to the above, at the Assistant Collection Manager 2 level:
Approve and oversee the processing of incoming specimens and outgoing loans.
Perform quality control and cleaning of collections metadata.
Assist with database development and oversee database maintenance.
Develop, implement, and maintain and/or enhance collections protocols and workflows, and remain current in community standards and best practices.
Train and supervise staff and students.
Assist with generating reports.
May perform specimen preparation and identification in an area(s) of expertise.
May manage a unit and/or special projects within the collection.
May assist with identification of funding programs and in developing grant proposals.
* - Other duties may also be assigned.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS:
Education and Experience:
Advanced degree in museum studies, geology, earth science or related field, or bachelor's degree in geology, earth science or related field combined with relevant experience is required.
At the Librarian 1 level: One or more years of experience working in collections or a closely related setting is required.
At the Librarian 2 level: Three or more years of experience working in collections, or a closely related setting is required.
Knowledge, Skills, and Abilities:
Demonstrated working knowledge in one or more areas of the geological sciences and related field and laboratory methods.
Demonstrated knowledge of collections management best practices.
Basic understanding of relational databases and data cleaning methods.
Ability to be organized with excellent attention to detail.
Ability to work independently and collaboratively with a diverse team.
Consistent display of strong verbal and written communication skills.
Basic managerial or supervisory skills.
Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows.
Ability to read cursive handwriting.
In addition to the above, at the Librarian 2 level:
Proficiency in one or more areas of the geological sciences and related field and laboratory methods.
Proficiency with relational databases and tools for data cleaning.
Experience managing/supervising staff, students.
Experience developing workflows and overseeing dynamic collections-related projects.
Evidence of professional contribution and engagement in relevant professional or academic communities.
Consistent display of excellent verbal and written communication skills, including strong presentation skills.
Ability to handle delicate, irreplaceable materials.
Ability to lift and/or move objects weighing 50 pounds unassisted.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his/her/their job.
WORKING CONDITIONS:
May work in confined spaces and at heights 4-10 feet; be exposed to dust, mold, radioactive minerals, and other non-biological hazards. Expected to follow all safety requirements and procedures including wearing appropriate Personal Protective Equipment (PPE) if required.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is Assistant Collection Manager 1 [Librarian 1]: $76,000 - $92,000; Assistant Collection Manager 2 [Librarian 2]: $86,000 - $101,000 per annum.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching, and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
*Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
*A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
*A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
*Discovery and fun. Stroll through historic sculptures, trails, and museums.
*Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
